Postgraduate Training Management System

Effective 4 Jan 2016 , access to PTMS will be via Singpass only. Please refer to the enhanced Singpass website (www.singpass.gov.sg) for information on how to register/update your Singpass.

Please note that If you have changed your Residential Status from FIN holder to NRIC holder in Singapore, you will need to register the change with Singapore Medical Council (SMC) before you can login to PTMS using your new Singpass ID.

A1: The application modules of the PTMS will "go live" in June 2008. The Logbook module will be implemented in Nov 2008.

A2: Yes, including sub-specialties like Palliative Medicine.

A3: Yes, the Associate Deans' Office can submit the reports online.

A4: Currently, the JCST Secretariat verifies the application details.

A5: No. All trainees' records are kept confidential. Only the trainee, relevant supervisors, authorised administrators and secretariat staff are able to view the records.

A6: No. The names of the trainees' training supervisors will be keyed into the system by the Associate Dean's Office executives. Traineeship applicants however can indicate the training supervisor for their last posting in their online application module.

A7: Yes, trainees can print out the electronic receipts for payment of various fees and submit them to their hospitals for reimbursement.

A8: Yes, all fees payable to JCST secretariat including exit examinations conducted by JCST can be paid using the PTMS system. However, trainees need to make direct payments to overseas institutions for overseas examinations.

A9: No, currently only doctors with MCR No and SMC password/Singpass password can access the system to apply for traineeship. International Medical Graduate doctors who wish to apply for conditional traineeship are to apply through the JCST secretariat.

A10: No. Your particulars would have been migrated over to the PTMS system.

A11: You need to submit manually the Retrospective Accreditation Application Forms to the JCST secretariat. The PTMS module for retrospective accreditation will be rolled out in a later phase.

A12: Currently this function is not in place but we'll be including it in future enhancements.

A13: Associate Dean's Office executives are aware of the secondary supervisors assigned by the department secretary. They will input the supervisor details into the system.

A14: Yes, if the HOD authorises the person in a letter of authorisation to the designated Associate Dean's Office.

A15: Yes.

A16: No. A separate request has to be lodged with the with the respective Associate Dean's Office executives to make the amendments.

A17: No. Supervisors' assessment of trainees will be submitted to the secretariat directly. Regular communication of trainees' performance should be done via the monthly meetings between training supervisors and trainees or at least once during the six-monthly "Meet The Trainee Session" (MTTS).

A18: No, supervisors are not able to view previous assessments by other supervisors. They can however view other records eg previous postings.

A19: Secondary supervisors can view the trainees' records. However for assessment of trainees' performance, they will need to inform the primary supervisor who is in overall charge of the trainees.

A20: No. Secretariat will prepare the relevant training assessment reports (commonly known as pro-forma) for STCs during the MTTS and exit interview.

A21: No, this depends on the posting duration. If it is a 3-month posting, the pro-forma assessment will be done accordingly at the end of the 3-month posting.

A22: Email notifications would be sent to the training supervisor who can also subscribe to SMS notification by the PTMS.

A23: Yes the STCs should continue to use whatever unique assessment forms in assessing the performance of their trainees. This should not be confused with the supervisors' pro-forma assessments done through the PTMS at the end of each posting.

A24: No. IMIS system is a HR appraisal system used by SingHealth. Cluster HR have a different assessment system, mainly for ranking and promotion.

A25: No, the posting assessment module in the PTMS is the same for all institutions and applies to all active trainees in all institutions.

A26: No, only the traineeship applicant's last completed posting's assessment would be made available to the traineeship selection panel.

A27: No. Existing trainees shall continue to use their existing hardcopy logbooks to record their cases.

With regards to the Nov 08 intake, only new trainees in Internal Medicine, General Surgery and Family Medicine need to use the online logbooks. Online logbooks for other specialties will be rolled out in phases.

A28: There is no refund for the purchases. Existing trainees should continue to use their existing logbooks to log their training details as they are not required to use the online logbooks.

A29: Existing ASTs are to continue recording their entries using the hardcopy logbooks. The online logbooks will be applicable to new BSTs of Internal Medicine, General Surgery and Family Medicine in Nov 08.

A30: Yes, the briefing on the Logbook Module will be held in Oct 2008.

A31: Should you find difficulty in navigating through the system, please feel free to contact the helpdesk at +65 87568230 or email to: moh-ptms-helpdesk@wipro.com. The operating hours are from Monday to Friday, 0800 to 1800 hours.